The Public Works Department is responsible for a wide variety of activities, including leadership of the City's infrastructure and environmental program, planning, development, and maintenance of the public buildings, parks, trails, roads, sidewalks, street trees, storm drains, and sanitary sewers. The department has 17 outstanding staff members in areas of Administration, Engineering, Maintenance, and Permitting and Resident Services. The department also works extensively with citizen committees which are appointed by the City Council.THE POSITION
This exempt position reports to the Director of Public Works and will serve as a liaison for the department to other city departments, divisions, elected officials, the public, and outside agencies, and participates in community events and workshops that provide public information regarding departmental programs, projects, and services. This position will also serve as staff support to the Infrastructure Management Advisory Committee and the Traffic Safety Committee.
The Deputy Director will be responsible for preparation of Request for Proposal (RFP) for professional service agreements, and construction and maintenance contracts; preparation of staff reports for various projects; and preparation of power point presentation, as well as making presentations of the power points to committees, commissions, and City Council. The Deputy Director will directly oversee the department's staff.IDEAL CANDIDATE
Crucial to this position is the ability to communicate with diverse personalities at all levels of the organization, while remaining flexible, proactive, resourceful and efficient, with a high level of maturity and professionalism. The incumbent will have the ability to respond to resident's inquires with exceptional customer service, while being sensitive toward their needs. Expert written and verbal communication skills, strong decision-making ability, exceedingly well organized and attention to detail are also equally important. The successful candidate must assure that staff work is carried out, interrelated issues are addressed, and details are not overlooked. Successful performance of the work requires an extensive professional background as well as skill in coordinating departmental work with that of other City departments and public agencies.
Additionally, the ideal candidate will have the ability to recommend and implement goals and objectives based on the best engineering practices; implement effective capital improvement projects; and develop the department's budget for various department functions.DEFINITION AND CLASS CHARACTERISTICS
Under administrative direction, assists in planning, organizing, managing, and providing administrative direction and oversight for major functions and activities of the Public Works Department, including design, engineering, and construction activities, maintenance and operations of storm water, drainage, streets, fleet services, facilities, parks, water quality and environmental compliance, traffic, development and implementation of the City's Capital Improvement Program (CIP), land development engineering, and property management; assists in coordinating assigned activities with other City departments, divisions, outside agencies, and the public; fosters cooperative working relationships among City departments, divisions, and with intergovernmental and regulatory agencies and various public and private groups; provides highly responsible and complex professional assistance to the Director of Public Works in areas of expertise; and performs related work as required.
This class is distinguished from the Director of Public Works in that the latter has overall management responsibility for all public works programs, functions, and activities, and for developing, implementing, and interpreting public policy.
Essential Job Functions
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
- Assumes management responsibility for the Maintenance and Operations Division within the Public Works Department, including streets, storm drains, parks, buildings, fleet, and facilities maintenance and repair.
- Manages and participates in the development and implementation of goals, objectives, policies, and priorities for the assigned division and functions; recommends, within departmental policy, appropriate service and staffing levels; recommends and administers policies and procedures.
- Manages the development and administration of the annual budget and capital improvement budgets for the assigned division; directs the forecast of additional funds.
- Public agency budgetary, contract administration, administrative practices,and general principles of risk management related to the functions of the assigned area.
- Organizational and management practices as applied to the analysis and evaluation of projects, programs, policies, procedures, and operational needs; principles and practices of municipal government administration.
- Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.
- Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures.
- Methods and techniques for the development of presentations, contract negotiations and management, business correspondence, and information distribution; research and reporting methods, techniques, and procedures.
- Record keeping principles and procedures.
- Modern office practices, methods, and computer equipment and applications related to the work.
- English usage, grammar, spelling, vocabulary,and punctuation.
- Techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
- Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
- Recommend and implement goals, objectives, and practices for providing effective and efficient engineering services.
- Plan, organize, and direct effective capital improvement and related services and programs.
- Prepare and administer large and complex budgets; allocate limited resources in a cost effective manner.
- Interpret, apply, explain, and ensure compliance with Federal, State, and local policies, procedures, laws, and regulations, technical written material, and public works maintenance and operations policies and procedures.
- Plan, organize, direct, and coordinate the work of supervisory, professional, and technical personnel.
- Select, train, motivate, and evaluate the work of staff and train staff in work procedures.
- Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
- Effectively administer special projects with contractual agreements and ensure compliance with stipulations; effectively administer a variety of public works maintenance and operations programs and administrative activities.
- Conduct effective negotiations and effectively represent the City and the department in meetings with governmental agencies, contractors, vendors, and various businesses, professional, regulatory, and legislative organizations.
- Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
EDUCATION AND EXPERIENCE
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Equivalent to graduation from an accredited four-year college or university with major coursework in civil engineering, construction technology or management, business or public administration, or a related field, and four (4) years of management and/or administrative experience in civil engineering, municipal public works maintenance, or related field.
Licenses and Certifications:
- Possession of, or ability to obtain, a valid California Driver's License by time of appointment.
- Possession of a valid registration as a Professional Engineer in the State of California is highly desirable.
Applicants with disabilities who require special testing arrangements must contact Human Resources. If you have a disability for which you require an accommodation, please contact us at (310) 544-5332 no later than five (5) business days before the test date.