Utilities Manager

City of Manhattan Beach | Manhattan Beach, CA

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Posted Date 11/24/2020
Description
 

Under administrative direction, plans and manages the activities and operations of the Utilities Division of the Public Works Department, including water, wastewater, storm water and metering services; administers contracts and major capital improvement projects; coordinates maintenance programs and services with other departments, agencies, contractors, and other parties; and performs other related duties as assigned.

Distinguishing Characteristics:
The Utilities Manager is distinguished from the Water and Wastewater Supervisors by its broader scope of responsibility for all divisional maintenance operations, knowledge of maintenance construction and repair standards and practices, and accountability for coordinating maintenance projects, assignments, budgets, and service agreements for contractors and vendors.

Essential Duties

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the class.

  • Plans, coordinates, and manages maintenance and operations goals, schedules and services involving water, wastewater, storm water and metering services, either through the work of City staff or contractors, including the annual work plan.
  • Organizes, assigns, and coordinates maintenance projects with staff, other departments, utilities, and other agencies; and establishes and monitors the completion of work performed in conjunction with preventative maintenance schedules.
  • Selects, trains, manages, motivates and evaluates public works field, supervisory, professional and administrative support personnel; coordinates staff certification and training; works with employees to correct deficiencies; recommends and implements discipline and termination procedures.
  • Develops standards of maintenance and operations related to water production, distribution, testing, wastewater and discharge control, meter reading and collections, and related practices in consultation with the department director.
  • Prepares monthly and periodic reports for water production volume, treatment, and quality, storm water, and wastewater regulatory agencies pertaining to water quality, storm water discharges, and hazardous materials discharges, including the Storm Water Prevention Plan, and statutory records.
  • Establishes scopes of work for contracted maintenance work, such as major waterworks equipment upgrades, construction and rehabilitation, and retrofitting to meet water storm water, and wastewater compliance standards; estimates and compares labor and material costs, and reviews actual proposals for services as part of the process of selecting and monitoring the work of contractors; administers invoices and agreements.
  • Evaluates the effectiveness of maintenance and operations procedures, including the efficiency and quality of service delivery; consider methods to improve operational performance.
  • Coordinates maintenance and operations services with contractors, utility companies, property owners and renters, and other departments.
  • Conducts periodic inspections of field operations and work records; works with supervisory personnel and staff to identify and implement improvements in work methods and services; and ensures adherence to safe work practices by maintenance personnel, including the proper containment and handling of hazardous materials and storm water discharges.
  • Investigates and resolves public complaints related to water quality and consumption issues, such as turbidity, clarity, and taste, and confers with the department director regarding actions taken.
  • Administers the preparation of the divisional budget for the Utilities Division; monitors actual costs for conformance with projected expenditures and sources of variance.
  • Prepares staff reports, project summaries, and work order details for presentations to department director and executive management; completes a variety of activity reports and correspondence.
  • Prepares requests for proposals (RFPs) to secure maintenance and operations support from outside vendors, and administers the evaluation, selection process and contracting process.
  • Coordinates emergency operations planning for Utilities Division resources.

 

Minimum Qualifications Guidelines

Education/Training/Experience:

  • High school graduation or G.E.D is required. An Associates of Arts degree is preferable.
  • Additional training, education, and certification in the water, wastewater or storm water trades, maintenance technology, and operations management is highly desirable, including contracts administration.
  • Seven (7) years of experience in public works maintenance and operations is required, including at least three (3) years of supervisory and administrative experience.

Licenses/Certificates/Special Requirements:

  • Valid Class C California driver’s license, acceptable driving record, and proof of auto insurance in compliance with the City’s Vehicle Insurance Policy standards.
  • Possession of a Grade III (T3)Water Treatment Operator Certificate AND a Grade IV (D4) Water Distribution Certificate issued by the California State Water Resources Control Board are required.
  • Completion of coursework or training programs related to confined space entry, trenching, and hazardous materials training and certification is highly desirable.
  • Ability to work extended hours in order to oversee maintenance repairs and operations, including disaster response services.
  • In accordance with California Government Code Section 3100, City of Manhattan Beach employees, in the event of a disaster, are considered disaster service workers and may be asked to protect the health, safety, lives, and property of the people of the State.

Knowledge of:

  • Principles, practices, and standards associated with the construction, maintenance and operation of municipal water infrastructure, treatment, and distribution; storm water and wastewater services and equipment;
  • Budgeting and contracting practices;
  • California Public Health and Safety standards; Water Resources Control Board standards; Storm Water Prevention Plan standards; Occupational Safety and Health Administration (OSHA) requirements governing safe workplace and work zone safety practices;
  • Federal, State, and local laws and regulations governing maintenance and construction standards;
  • Purchasing procedures and material costing techniques;
  • Equipment service specifications and maintenance standards;
  • Research methods and analysis techniques;
  • Principles of employee training, supervision, and evaluation;
  • Customer service practices.

Ability to:

  • Plan, coordinate, and manage public maintenance programs, contracts, and services;
  • Prepare clear, concise, and comprehensive reports, studies and correspondence;
  • Prepare and release requests for proposals for contracted work:
  • Plan, select, train, supervise, evaluate, and discipline staff;
  • Estimate maintenance construction and repair costs;
  • Prepare and administer operating budgets;
  • Research, analyze, and evaluate new maintenance standards, technologies, and procedures;
  • Communicate effectively, both orally and in writing;
  • Establish and maintain effective working relationships with staff, management, contractors, vendors, utility companies, and public and private representatives;
  • Exercise tact in investigating and resolving public complaints and issues involving the contracting and delivery of field maintenance and operations services;
  • Operate modern office equipment and computer hardware;
  • Use word processing and spreadsheet software applications programs.

 

Application & Selection Process

Filing deadline is Friday, December 18, 2020.

All applicants will be screened in relation to the criteria outlined in this job announcement. Candidates will be reviewed and only those candidates determined to be most qualified on the basis of experience, training and education, as submitted, will be invited to participate further in the selection process.

The selection process will consist of the following component and weight: Oral Interview (100%)

If you need special assistance in the recruitment process please contact the Human Resources Department at (310) 802-5258.

NOTE: A drug test may be administered as part of the pre-employment medical exam. The provisions of this brochure do not constitute a contract, express or implied, and any provisions contained in this bulletin may be modified or revoked without notice.

 
Job Category
Local Government
Career Level
Manager

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