Facilities Maintenance Manager

City of Concord | Concord, CA

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Posted Date 8/02/2022
Description

Salary: $128,876.80 - $177,195.20 Annually 

The City of Concord is seeking an experienced  public works management professional as its next  Facilities Maintenance Manager in the Public Works Department.
 

What you will be doing:
The Facilities Maintenance Manager will plan, organize, and manage the maintenance, repair, and alteration of City owned and leased building structures.  

We are looking for someone who:
 

  • Has experience supervising public works staff, including  establishing  work priorities, coordinating and scheduling assignments, and establishing goals and objectives.    
  • Is proactive in identifying problems and suggesting solutions.
  • Is able to use computerized maintenance management systems and/or other work order database.  
  • Is highly organized and able to multi-task, prioritize needs ,and meet deadlines.
  • Has excellent verbal and written communication skills.  
  • Embraces and embodies the City's Mission, Vision and Values.
 
SELECTION PROCESS
  1. Submit a completed City of Concord employment application and responses to the required supplemental questionnaire online at www.cityofconcord.org by 11:59 p.m. Monday, August 22, 2022.  Only application materials submitted online during the filing period will be accepted.     Please attach a copy of your resume when you apply online. You must complete the job application in its entirety, in addition to the resume submission in order to be considered  (i.e. do not indicate "see resume" on job application.
  2. All qualified applications and supplemental responses will be competitively evaluated, and those candidates demonstrating the strongest qualifications will be invited to participate in a panel interview.  If you are selected to participate in the panel interview and are unavailable, we regret that we will not be able to reschedule you.
  3. Candidates that pass the panel interview will be placed on a  hiring list, based on rank, for further consideration to fill the current regular vacancy, as well as others, occurring during the next 12 months.                                         

IMPORTANT:  Contact with candidates will primarily be via email.  Make sure you list a current email that you will check regularly, on your application.

Purpose

Plan, organize, and manage the maintenance, repair, and alteration of City owned and leased building structures to protect the City's investment in public facilities and meet the needs of internal and external customers for safe, functional, and presentable public facilities; manages the Hazard Materials Management, Graffiti Removal, Custodial Services and Alternative Work, ADA Compliance Programs; and performs related and other work as required all within the context of the City's Mission of providing responsive, cost effective, and innovative local government services through a collaborative effort with the community to make Concord a city of the highest quality.
 
Equipment, Methods & Guidelines
Uses Federal, State, and local laws, policies, procedures, and practices. Review and interpret City policies, procedures and administrative directives. Typically use City vehicles, telephones, 2-way radios, calculators, and computers, and specialized computer applications.
 
Working Conditions
Predominantly inside work with frequent and regular exposure to job site maintenance and construction work. Involves irregular hours, evenings and occasional weekend work.
 
Physical Demands
Emphasizes speech, hearing, and vision. Must be able to drive to various sites and conduct field inspection requiring walking uphill on narrow pathways.  Inspection work involves standing, stooping, reaching, and lifting.
 
Supervisory Guidance Received/Given
Reports to the Director of Public Works. The Facilities Manager has internal control over divisional activities and provides fiscal oversight for multiple program budgets. Supervision received is characterized by general administrative support and guidance, rather than direct control over methods, programs or objectives. Progress, results and project status is reviewed quarterly. Exercises independence in developing and meeting program goals and objectives. Manages a staff of up to 30 full-time and FTE part-time and seasonal employees.
 
Allocation Factors/Distinctions
Managerial classification.

 

Examples of duties include, but are not limited to

 

  1. Oversees and manages multiple programs related to the preservation of City investment in buildings and structures, including building maintenance, custodial services, graffiti removal, and downtown area maintenance and real property administration.
  2. Coordinates with the Facilities Supervisor to plan, prioritize, schedule and monitor work orders and other preventive maintenance activities.
  3. Plans and monitors a comprehensive computerized multi-year building maintenance and building component replacement programs, including preventive maintenance scheduling.
  4. Uses computerized asset tracking system to plan, monitor, and report on building maintenance programs; work order tracking and completion metrics; and employee efficiency and utilization.                                          
  5. Ensures staff are properly trained and equipped to respond to facility maintenance and repair needs.  
  6. Establishes work priorities, coordinates and schedules assignments, and establishes goals and objectives. Develops plans for training and cross-training of subordinates.
  7. Coordinates, organizes, and directs building maintenance through, managing both City staff and outside contractors, and utilizing a Work Alternative Program to provide an optimum maintenance service within the prescribed budget.
  8. Performs long-range activities, such as resource allocation analysis and planning; and capital improvement project preparation and support. 
  9. Works with other City departments to coordinate and respond to emerging issues of  vandalism and homelessness.  
  10. Prepares plans and specifications for small non-capital improvement remodeling, alteration, and construction projects.
  11. Manages projects and inspects work while in progress and upon completion.
  12. Prepares, administers, and monitors the Building Maintenance, Custodial Services, Graffiti Removal and Real Property Administration budgets, including submitting budgetary recommendations and anticipating future budgetary needs.
  13. Prepares, administers, and monitors the Building Component Replacement Program and the City-wide departmental building maintenance charges.
  14. Inspects buildings for safety hazards, maintenance needs, and disability access requirements and considers findings in the development of work plans.
  15. May act as the City's ADA Coordinator.
  16. Manages responses to and resolution of  building user complaints regarding lighting, temperature, noise, and air quality. Manages the City's fire alarm and sprinkler systems.
  17. Coordinates activities of the Public Works- Facilities Maintenance Services  division and other City departments and outside agencies.
  18. Explains, interprets, and enforces City and departmental rules, regulations, and procedures, including those related to the safe, orderly, and efficient operation of assigned work groups.
  19. Applies City and departmental policies, procedures, rules and regulations pertaining to the Division; prepares work appraisals and discusses performance evaluations; initiates official disciplinary actions as necessary; identifies and resolves subordinate complaints.
  20. Has responsibility for keeping the Division informed and for ensuring that appropriate safety practices and work methods are observed. Ensures the maintenance of safe working conditions and good housekeeping practices. Ensures appropriate training is provided for staff. Conducts safety training and maintains records as required by OSHA.
  21. Utilizes the department's computerized maintenance management systems and/or other work order database for data production, planning, tracking, and managing performance standards.
  22. Promotes the City's Mission to make Concord a city of the highest quality by providing responsive, cost-effective, and innovative government services; understands and subscribes to the Vision and Values Statement adopted by the City.
  23. Performs other duties as required.

 

Qualifications

 

Knowledge and Abilities
Knowledge of modern management and organization principles and practices; budgetary methods and procedures; building, grounds, and facilities repair, renovation, and construction techniques; working knowledge of current materials, methods, tools, and equipment used in journey level building trades such as carpentry, electrical, painting, plumbing, and HVAC; and personnel management and supervision. Familiarity with HazMat, ADA, and OSHA laws and associated regulations.
 
Ability to plan, develop, organize, and administer a comprehensive multi-year computerized building maintenance program including preventive maintenance; work effectively with a variety of persons including contractors, public officials, City management, and journey level staff in coordinating facilities maintenance programs and policies; to communicate effectively orally and in writing; to effectively supervise assigned personnel.
 
Education/Experience
Any combination equivalent to experience and education that would likely provide the relevant knowledge and abilities would be qualifying. Generally, this will require:
 
Education: Completion of a bachelor's degree in engineering, construction management, business administration, public administration, or a closely related field.
 
Experience: Five years of experience in building maintenance, facility management, construction management, or related activity, including at least two years at a supervisory level.

 

Other

 

A California Driver's License and a satisfactory driving record are conditions of initial and continued employment.


Proof of COVID vaccination is a condition of initial and continued employment.

Close: 8/22/2022

 

Job Category
Local Government
Career Level
Manager

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