Deputy Director of Public Works

Salary: $116,646.40 - $141,772.80 Annually

The City of Davis Public Works Department Utilities & Operations Department is responsible for maintaining the city's infrastructure and providing essential services to the community. Under the direction of the Public Works Director, the Deputy Public Works Director plans, organizes, directs, and reviews the activities related to facilities, electricians, streets, and stormwater. The Deputy Director will manage and oversee an approximate $4.2 million operating budget and 21 staff members. Our ideal candidate aims to support the community's quality of life by protecting public health and the environment through sound practices, technology, and teamwork to provide dependable, responsive services, and maintain critical infrastructure.

The City of Davis is excited to hold first-round interviews will take place via Zoom the second or third week of June. The second round of interviews will take place in person tentatively during the third or fourth week of June, or early July.

Benefit Package highlights:
Leave
· 15 - 28 days of paid vacation
· 10 days of management leave
· 12 Days of Sick Leave Per Year
· 12 Recognized Holidays
· 2.5 Floating Holidays 
· Parental Leave - 2 Months Paid Parental Leave Available After 1 Year of Employment

Cafeteria Plan
· $2,303.49 Per Month toward Medical/ Dental/ Vision
· Up to $500 Cash-in-lieu Per Month if Opting Out of Medical/ Dental/ Vision
· CalPERS Retirement
2.5% at 55 for Classic Members
2% at 62 for PEPRA Members
· Life Insurance
· 30k Employer Paid
· Voluntary/Supplemental Coverage Available for Purchase

Other Benefits
· Retiree Health Contribution
· 457 Plans Available
· Longevity Pay (2.5% after 10 years, additional 2.5% after 20 years)
· Bicycle and Computer Loan Programs Available (upon successful completion of probation)

DEFINITION
 
Under general direction, plans, organizes, oversees, coordinates, and manages the staff and operations of multiple divisions within the Public Works Utilities and Operations Department; manages the effective use of division resources to improve organizational productivity and customer service; provides complex and responsible support to the Director of Public Works in areas of expertise; and performs related work as required.
 
SUPERVISION RECEIVED AND EXERCISED
 
Receives general direction from the Public Works Director – Utilities and Operations. Exercises direct supervision over management, supervisory, professional, administrative, and technical staff.
 
CLASS CHARACTERISTICS

This is a management classification responsible for planning, organizing, and managing the staff, operations, and activities of multiple divisions within the Public Works Utilities and Operations Department. Incumbents are responsible for performing diverse, specialized, and complex work involving significant accountability and decision-making responsibilities, which include division and/or department budget administration, program evaluation, and recommendation and implementation of policies, procedures, goals, objectives, priorities, and standards related to public works administration and operations programs. Incumbents serve as a professional-level resource for organizational, managerial, and operational analyses and studies. Performance of the work requires the use of considerable independence, initiative, and discretion within broad guidelines.

Examples of Duties

Examples of Typical Job Functions (Illustrative Only)
 Essential duties may include, but are not limited to, the following:

• Plans, manages, and oversees the daily functions, operations, and activities of multiple Divisions within the Public Works Utilities and Operations Department.
• Participates in the development and implementation of goals, objectives, policies, and priorities for the division; recommends within division policy, appropriate service and staffing levels; recommends and administers policies and procedures.
• Participates in the development, administration, and oversight of division or departmental budgets; determines funding needed for staffing, equipment, materials, and supplies; ensures compliance with budgeted funding; tracks and verifies budget expenditures.
• Develops and standardizes procedures and methods to improve and continuously monitor the efficiency and effectiveness of assigned programs, service delivery methods, and procedures; assesses and monitors workload, administrative and support systems, and internal reporting relationships; identifies opportunities and makes recommendations for improvement.
• Participates in the selection of, trains, motivates, and evaluates assigned personnel; works with employees to correct deficiencies; recommends and implements discipline and termination procedures.
• Develops and manages requests for proposals and bids for professional and/or contracted services; prepares scope of work and any technical specifications; evaluates proposals and recommends award; negotiates contracts; administers contracts to ensure compliance with City specifications and service quality.
• Works with the public to resolve safety concerns, and departmental operational issues.
• Coordinates activities with other departments and divisions as appropriate; works with the Public Works Engineering & Transportation Department to develop Capital Improvement projects.
• Oversees and participates in the review of private development proposals including subdivision and parcel maps; recommends conditions of approval.
• Directs, oversees, and participates in the development of work plans; assigns work activities, projects, and programs; monitors workflow.
• Reviews and approves purchasing and financial transactions including budget adjustments, purchase orders, credit card statements, and credit card requests.
• Reviews and approves staff timecards and requests for time off; performs timecard analysis; serves as department liaison with Human Resources on recruitment and selection functions, personnel issues, Workers' Compensation claims, leaves of absence, and liability issues.
• Prepares and presents staff and agenda reports and other necessary correspondence related to assigned activities and services; presents reports to various commissions, committees, and boards.
• Conducts a variety of organizational and operational studies and investigations; recommends modifications to assigned programs, policies, and procedures, as appropriate.
• Serves as a liaison for assigned functions with other City departments, divisions, and outside agencies; provides staff support to commissions, committees, and task forces as necessary.
• Attends and participates in professional group meetings; stays abreast of new trends and innovations in public works administration and operations; researches emerging products and enhancements and their applicability to City needs.
• Monitors changes in regulations and technology that may affect operations; implements policy and procedural changes after approval.
• Receives, investigates, and responds to difficult and sensitive problems and complaints in a professional manner; identifies and reports findings and takes necessary corrective action.
• Directs the establishment and maintenance of working and official division files.
• Ensures staff compliance with City and mandated safety rules, regulations, and protocols; directs and monitors the training of crews in the proper use and safe operation of equipment and materials, and the accepted methods of performing maintenance and repair and related projects.
• Performs other duties as assigned.

Typical Qualifications

QUALIFICATIONS
 
Knowledge of:

• Administrative principles and practices, including goal setting, program development, implementation, and evaluation, and project management.
• Principles and practices of budget development and administration.
• Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures.
• Principles and practices of leadership. 
• Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
• Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned areas of responsibility.
• Organization and management practices as applied to the development, analysis, and evaluation of programs, policies, and operational needs of the assigned area of responsibility. 
• Principles and practices of contract administration and management.
• Recordkeeping principles and procedures.
• Personnel procedures and rules.
• Principles and practices of motivation, team building, and conflict resolution.  
• Human resources concepts, practices, policies, and procedures.
• General accounting procedures and financial management practices.
• Capital Improvement Project and development processes.
• Techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
• Recent and on-going developments, current literature, and sources of information related to the operations of the assigned divisions.
• Methods and techniques of preparing technical and administrative reports, and general business correspondence.
• City and mandated safety rules, regulations, and protocols.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

 
Ability to:
 

• Plan, organize, oversee, and manage the staff and operations of multiple Divisions within the Public Works Department.
• Develop and implement goals, objectives, practices, policies, procedures, and work standards.  
• Prepare and administer large and complex budgets; allocate limited resources in a cost-effective manner.
• Provide administrative, management, and professional leadership for the divisions. 
• Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner.  
• Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
• Evaluate and develop improvements in operations, procedures, policies, or methods.
• Make effective public presentations.
• Demonstrate effective problem solving, critical thinking, coaching, and interpersonal skills.
• Oversee the preparation, analysis, negotiation, and review of contracts related to purchasing materials, supplies, products, or services.
• Plan, direct, and coordinate program and administrative activities of a complex, interrelated, and interdependent nature.
• Plan and schedule meetings, conferences, interviews, orientations, and training sessions.
• Perform the most complex administrative work of the department.
• Work with Finance and department managers to set budgets, monitor spending, and approve expenditures.
• Effectively administer a variety of public works maintenance and operations programs and administrative activities.
• Interpret, review, and analyze development proposals, plans, and specifications.
• Develop and complete work programs and schedules for assigned area of responsibility.
• Implement special studies.
• Manage consultant contracts.
• Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
• Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
• Analyze, interpret, summarize, and present technical information and data in an effective manner.
• Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.
• Effectively represent the division and the City in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations, and in meetings with individuals.
• Direct the establishment and maintenance of a variety of filing, record-keeping, and tracking systems.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

 
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:

• Equivalent to a bachelor’s degree from an accredited college or university with major coursework in civil engineering, construction technology or management, business or public administration, or a related field.

Experience:

• Six (6) years of increasingly responsible experience in management or administration of municipal public works operations, or a related field, including two (2) years of management and/or supervisory experience.

 
Licenses and Certifications:
 

• Possession of a valid California Driver’s License, to be maintained throughout employment.

Supplemental Information

Physical Demands
 
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and visit various City sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment.  Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.
 
Environmental Elements
 
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.  Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.  
 
Working Conditions
Occasional evening and weekend work may be required as job duties demand.