Highly responsible executive staff-level professional and administrative work serving as the department director providing leadership, strategic direction and supervision for the Public Works Department. The incumbent works in partnership with other employees, departments/divisions, external entities, and the public in delivering effective and innovative services. Provide holistic services to internal and external customers by seeking ways to integrate programs or services provided by other departments, divisions, and external entities.
Under the direction of the City and County Manager, the Director serves as a member of the department head leadership team. The Director exercises considerable independence of judgment in meeting assigned objectives and implementing department operations, services, and programs. This position plays a key role in the development of strategic vision and the successful attainment of the mission, vision, goals and objectives for the department and the City and County of Broomfield.
The Director exemplifies the characteristics required of a collaborative, innovative and resilient work culture and models the appropriate behavior to create and maintain a resilient work culture within the department.
(Persons hired in this position must be able to perform all the essential tasks required by the position. The following statements are illustrative of the essential functions of the job and do not include other nonessential or peripheral duties that may be required. The City and County of Broomfield retains the right to modify or change the duties or essential tasks and additional functions of the job at any time. Examples of duties are not intended to be all-inclusive or restrictive.)
Maintains confidentiality of information consistent with applicable federal, state and city/county rules and regulations.
Assists the City and County Manager and Assistant City and County Manager in assigned areas of operation of the City and County. Works with the City and County Manager and Assistant City and County Manager on major issues and projects having political significance or high sensitivity in the community. Serves as a member of the City and County’s Management team; identifies and develops courses of action to respond to a wide variety of organizational needs. Provides professional advice on issues to the City and County Manager and City Council. Maintains awareness of federal, state, and local laws, rules and regulations pertaining to assigned City and County operations. The incumbent must maintain all required certifications and licenses as included under Necessary Applicant Traits.
The incumbent is responsible for partnering with assigned staff in planning, developing, and implementing the overall vision, mission, programs, processes and projects of the department. Incumbent creates strategic plans, assembles staff resources, and delegates tasks to assigned staff members. Incumbent ensures that assigned staff works as a team to avoid duplication of service and to ensure that customer expectations are recognized and met.
Directs the development and implementation of policies and programs of the department which include Facilities, Fleet Maintenance, Streets, Utilities, Water, Wastewater, Environment Services and other Public Works programs.
Coordinates and balances activities of the department with other City divisions/departments, consultants, developers, contractors, governmental agencies, community organizations, and the public. Prepares or reviews routine and complex/detailed reports, projects, and recommendations (including City Council reports, letters, and memoranda) as requested by the city management. Prepares or reviews ordinances and resolutions related to public works activities. Conducts special management projects as required.
Plans, organizes, directs, and coordinates the activities and personnel of the Public Works Department. Manages and supervises operations to achieve goals within available resources; plans and organizes workloads and staff assignments; trains, motivates and evaluates assigned staff; reviews progress and directs change as needed. Provides leadership and direction in the development of short and long range plans; gathers, interprets, and prepares data for studies, reports and recommendations; coordinates department activities with other departments and agencies as needed. Makes necessary changes in organizational structure, methods, and procedures for divisions. Formulates department policies and procedures to assure the efficient and effective operation and maintenance of the department; assures compliance with established policies and procedures.
Participates in the review of private project development plans for compliance with codes, regulations, and standards, adequacy of applications for permits and compliance with approved plans. Participates in the development and update of transportation improvement plans, wastewater treatment plans, comprehensive water plan, capital improvement program and other plans involving municipal infrastructure. Oversees the preparation of engineering plans and specifications, bidding, competency of contractors and vendors, and the selection of criteria for Public Works contracts. Oversees project management for the construction of public works projects to ensure contractor compliance with time and budget parameters for the project.
Working with community and other partners, the incumbent designs programs that anticipate/respond to needs and expectations and derives the maximum impact from the expenditure of money appropriated for these purposes. Incumbent formulates and directs comprehensive Public Works programs for the City and County and oversees facility and program scheduling.
The incumbent establishes short and long-range goals including Strategic Outcomes, key indicators and annual accomplishments to advance the City and County’s mission, goals, and objectives; provides staff with the appropriate tools and guidance in order to reach those goals. Incumbent conducts planning sessions with appropriate audiences in order to gather ideas and information to effect innovative and cost effective programs. Incumbent is responsible for making changes in organizational structure, methods, and procedures for the department. Incumbent analyzes operational procedures to ensure maximum efficiency and develops and implements policies, procedures and standards for efficient and effective operation and maintenance of operations, ensuring compliance with established policies and procedures.
The incumbent coordinates and balances activities of the department with those of other divisions or departments, governmental agencies, consultants, developers, contractors, community organizations and the public. Incumbent maintains awareness of federal, state, and local laws, rules and regulations pertaining to operations. Incumbent researches, investigates and directs the resolution of complex problems, and conducts research on policy topics. Incumbent analyzes problems, identifies alternative solutions, projects consequences of proposed actions, and implements recommendations in support of goals. Incumbent provides assistance to other City and County departments as required.
The incumbent prepares the department’s annual/revised budget and directs the budget process for the department. Incumbent ensures that responsibilities are performed within budget and performs cost control activities such as monitoring expenditures to assure sound fiscal control.
Presents and defends the annual budget proposal to CMO. Administers department’s budget to ensure effective expenditure of allocated funds; authorizes purchases of supplies, materials, and equipment. Maintains supervisory responsibility for all facilities and equipment in use by the department; ensures that they are operating effectively and safely. Assesses division needs to determine the necessity of capital improvements and equipment acquisition.
The incumbent is responsible for planning, developing, and implementing the overall vision, mission, programs, processes and projects of the department. Incumbent develops short and long-range goals including annual Performance Metrics to advance the City and County’s mission, goals, and objectives. Incumbent monitors the progress of projects so the goals may be obtained within the established timeframe. Partnering with Risk Management, Incumbent performs risk assessment, oversees security, and provides management of resources to keep facilities safe.
Supervision/Development of Subordinates:
Under the direction of and in partnership with the City Manager's Office the incumbent provides supervision, direction, coaching, mentoring and overall development of staff. Incumbent will participate in the preparation to review and evaluate assigned annual performance reviews and provide coaching and mentoring as appropriate. Incumbent will work in partnership with Human Resources to design, implement, and sustain a training curriculum to ensure that new employees are onboarded appropriately. Additionally, supervisory training and refresher courses are integrated into an ongoing expectation to ensure all employees receive appropriate training.
The incumbent provides organizational leadership for planning and forming committees and work groups to meet strategic objectives. Incumbent works directly with staff to address accountabilities and the modeling of expectations in relation to work culture within the department. This position will facilitate service and organizational change, along with the City Manager’s Office and supervise staff responsible for implementation. The incumbent will investigate new trends and specific programs and facilitate testing of new techniques, materials, software and equipment with a focus on innovation and enhancement of the operations of the Public Works department. Determines work procedures, prepares work schedules, and expedites workflow; studies and standardizes procedures to improve efficiency and effectiveness of operations. Incumbent will recommend and facilitate changes in departmental methods and procedures for improved, effective workflow and service to the public. The incumbent provides direction, oversight and leadership to assigned staff. Incumbent hires, assigns, schedules, evaluates and directs work of subordinates. Incumbent recommends personnel actions including hiring, promotion, evaluation, corrective and/or disciplinary action, and separation; provides training as necessary. Assigns work to subordinate supervisors who, in turn, direct the work of their divisions. Issues verbal and written guidelines and approve procedures developed by subordinate supervisors. Issues written and oral instructions; assigns duties and examines work for exactness, neatness, and conformance to policies and procedures. Maintains harmony among workers and resolves grievances; performs or assists subordinates in performing duties; adjusts errors and complaints. Evaluates work completed by the department to determine effectiveness in meeting goals and objectives of the department.
The incumbent partners with assigned employees to develop workforce and succession plans. Incumbent issues oral and written guidelines and approves procedures developed by subordinate supervisors. Incumbent reviews and analyzes work completed to determine effectiveness in meeting standards, goals and objectives and assuring conformance to policies and procedures. Incumbent maintains harmony among workers and resolves grievances; performs or assists subordinates in performing duties. Incumbent assists subordinate employees in problematic areas.
The incumbent meets and confers with employees, community groups and individuals to explain the department's plans, programs, functions, policies, and procedures. This person will foster effective working relationships with all CCOB departments in addition to various governing and advisory boards; patrons; volunteers; vendors; and support/stakeholder groups for the Public Works Department. The incumbent will initiate outreach and external partnership activities with committees and organizations that further CCOB’s and the department’s mission, vision, values, and strategic goals. Incumbent communicates official plans, policies and procedures to staff and the general public. Incumbent prepares a variety of studies, reports and related information for informational and/or decision-making purposes. Incumbent plans, coordinates, and ensures quality control of information presented to City Council at formal and informal Council meetings.
Incumbent answers letters of inquiry/complaints from the public or other City divisions or departments concerning the department's programs and activities and talks with customers. Ensures a prompt response to all requests, direct items to appropriate staff for review or response, and manage the flow of information and response. Incumbent provides professional advice to City Manager and City Council; responds to requests for information and advises City and County Manager’s office on assigned programs. Incumbent provides verbal and written information to departments. Incumbent maintains the accuracy of any program materials posted on the Intranet/Internet.
The incumbent attends meetings, workshops, and conventions as necessary for the maintenance of effective services. Incumbent maintains liaison with other departments, various governmental agencies and community groups; attends meetings and conferences pertaining to assigned functions and promotes interest in assigned activities through publicity and public contacts. Incumbent makes presentations to supervisors, boards, commissions, civic groups and the general public. Incumbent represents the City at various meetings with external officials, agencies and other groups.
Incumbent operates a personal computer including associated software programs. Incumbent operates a motor vehicle in traveling to and from work sites or meetings. Incumbent ensures that facilities and equipment are maintained properly and coordinate maintenance and repair functions. Incumbent takes proper safety precautions, anticipates unsafe circumstances, and acts accordingly to prevent accidents. Incumbent uses all required safety equipment. Responsible for the safety of self, others, assets, equipment and facilities; responsible for knowing and complying with all City and County of Broomfield and department policies; adheres to attendance and workplace attire policies. Incumbent performs related duties as required.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. The noise level in the environment is moderate. Work is generally scheduled Monday through Friday with required attendance at frequent night meetings including City Council meetings and other meetings that will impact the department. Work may be performed in City/County work locations and/or, under approval, from at-home or other approved remote work locations. Travel may be required to attend off-site meetings. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. While performing the duties of this job, the employee is frequently required to sit, talk or hear, walk and use hands to finger, handle, or feel objects, tools, or controls. The employee is occasionally required to reach with hands and arms, stand, climb or balance, stoop, kneel, crouch, or crawl. Physical demands are described as sedentary (exert up to 10 lbs. of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Involves sitting most of the time, but may involve walking or standing for brief periods of time). Specific vision abilities required by this job include close vision, peripheral vision and distance vision. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.