Assistant Director of Public Works

City of Suffolk | Suffolk, VA

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Posted Date 11/06/2018


Under general direction, performs supervisory and administrative work directing, coordinating, and managing the activities of the engineering division.  Establishes, reviews and updates policies pertaining to the division.  Coordinates the review of development projects for compliance with stormwater and erosion and sediment control requirements. Oversees the development and implementation of the Stormwater Quality Management Program to comply with NPDES permit requirements.  Manages Public Works Capital Improvement Projects.  Prepares and manages the division operating budget.  Administers the City's Erosion and Sediment Control Program. 
To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily.  Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described.  Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.

Examples of Duties

Supervises, directs, and evaluates assigned staff; processes employee concerns and problems; directs work; counsels, disciplines, and conducts evaluations; coordinates, work; organizes priorities and assigns work; provides technical expertise; ensures compliance with all applicable codes, laws, rules, regulations, standards, policies and procedures; participates in hiring and training of new employees.

Prepares and manages the division's operating budget, approves division expenditures, assists in preparation of departmental budget.

Assists in preparation of the City's ten year capital program; provides cash flow projections, cost estimates and schedules.

Ensures adherence to established safety procedures; monitors work environment and use of safety equipment; ensures safety of employees and other individuals; initiates actions necessary to correct deviations or violations.

Consults with management staff and other officials to review operations and activities; reviews and provides input into problem resolution; receives advice and directions and takes appropriate action; provide recommendations on various situations.

Prepares and manages the division operating budget; approves division expenditures; assists in the preparation of the departmental budget.

Manages capital improvement projects and special projects as assigned; determines project scope; participates in fee and change order negotiation; provides input regarding design; resolves design and construction conflicts; approves design and construction invoicing.

Assists in the preparation of the Capital Improvement Program; provides cash flow projections, cost estimates, and preliminary designs.

Reviews commercial and residential development plans for compliance with Federal, State, and Local codes and laws.

Meets with developers and consultants to discuss policies and standards; addresses engineering and development issues on behalf of the Director.

Oversees the preparation of grant proposals for special funding of City projects and studies.

Participates in the development and implementation of the Stormwater Quality Management Program to comply with the National Pollutant Discharge Elimination System permit requirements.

Manages the development and implementation of a Master Stormwater Drainage Plan for flood control and identification of potential capital projects and developer pro rata program; manages and implements the development of a Stormwater Utility Program.

Coordinates the development and implementation of a GIS program within the Division to assist with development of the Storm Water Utility; tracks complaints, projects, and departmental assets.

Administers the City's Erosion and Sediment Control program to ensure compliance with the States minimum requirements.

Investigates complaints for drainage, erosion, and street repair; answers citizen questions and inquiries.

Performs related administrative functions; attends various meetings and participates on committees; prepares reports and related presentations; reviews and evaluates time sheets; participates in policy development, implementation, and change.

Assists in the procurement of architectural and engineering design services and negotiation of contracts; oversees contract execution.

Operates a fax machine, copier, scanner, plotter, digital camera, personal computer and other equipment necessary to complete essential functions to include word processing, spreadsheet, GIS, e-mail and other programs.

Communicates with supervisors, employees, other departments, contractors, vendors, the public and outside agencies; attends various meetings as required.

Compiles, calculates, and maintains department payroll records.

Manages review and approval of private development plans including directing review staff, attending pre-submittal meetings, land use meetings and other coordination/review meetings.

Reviews and approves development agreements including approval of expenditures.

Reviews and approves stormwater maintenance agreements; review of innovative designs; and design exceptions or waiver requests with recommendations to Director.

Performs other related duties as required.


Typical Qualifications


Bachelor's degree in Civil Engineering or related field with a minimum of six to nine years of civil engineering experience involving the management of division operations, division budget, and engineering projects; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.  Must hold a Professional Engineer license with the Commonwealth of Virginia or be able to acquire reciprocity.  Must have demonstrated experience in administering and managing transportation projects.  Requires a valid driver's license.


Supplemental Information


Knowledge of the policies, procedures, and activities of the City and or departmental practices as they pertain to the performance of duties relating to the position of Public Works Engineering Manager.

Knowledge and experience in working with State and Federally funded transportation projects; and experience with regional, State and Federal transportation agencies and organizations. 

Knowledge and understanding of the principles of supervising a work group and is able to provide effective supervision to assigned personnel.

Knowledge and technical ability and insight to establish, review and update policies pertaining to the division.

Ability to effectively coordinate the review of development projects utilizing knowledge of stormwater and erosion and sediment control requirement for compliance with the same.

Knowledge and understanding of the impact of projects on the City and is able to effectively manage capital improvement projects to the benefit of the City.

Knowledge and understanding of the budgetary process and has the financial knowledge to accurately prepare and manage the division operating budget.

Knowledge and understanding of the principles and concepts of the City's Erosion and Sediment Control Program and is able to manage the program and attain program goals.

Knowledge of the abilities of assigned employees and is able to determine if repairs and maintenance tasks can be completed internally or if outside contractors are required.

Knowledge and understanding of new construction and is able to professionally participate in new construction preparation.

Knowledge of the terminology, principles and methods utilized within the department. Knows how to keep abreast of any changes in policy, methods, administrative changes, or related operations updates as they pertain to departmental operations and activities.

Ability to implement policy changes within the department and ensure adherence to all establishes guidelines, procedures and policies.

Ability to effectively communicate and interact with subordinates, supervisors and members of the general public, and all other groups involved in the activities of the department.

Ability to assemble information and make written reports and documents in a concise, clear, and effective manner.

Ability to use independent judgment and work with little direct supervision as situations warrant.

Ability to use mathematical methods to perform required calculations.

Knowledge and proficiency with computers and software programs typically utilized in the position. Is able to read, understand, and interpret technical reports and related materials.

Ability to coordinate, manage, and/or correlate data. Includes exercising judgment in determining time, place and/or sequence of operations, referencing data analyses to determine necessity for revision of organizational components, and in the formulation of operational strategy.

Ability to perform in a supervisory capacity over subordinate supervisors.

Ability to read a variety of reports, informational and technical documentation, directions, instructions, and methods and procedures. Requires the ability to write reports with proper format, punctuation, spelling and grammar, using all parts of speech. Requires the ability to speak with and before others with poise, voice control, and confidence using correct English and well-modulated voice.

Ability to exercise judgment, decisiveness and creativity in situations involving broader aspects of organizational programs and operations, moderately unstable situations, or the direction, control and planning of an entire program or set of programs.

Ability to utilize a wide variety of reference, descriptive, advisory and/or design data and information.

Ability to perform moderately complex algebraic and geometric operations; ability to utilize principles of basic probability and statistical inference.

Ability to inspect items for proper length, width, and shape, visually with job-related equipment.


Job Category
Local Government
Career Level

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