Salary: $108,395.56 - $131,755.52 Annually
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Under general direction, plans, organizes, oversees, coordinates, and manages the staff and operations in the Public Works Department assigned to Internal Services, Streets and Traffic Maintenance, Urban Forestry, Parks, Sports Fields & Landscape Maintenance, or other department divisions as needed; manages the effective use of resources to improve organizational productivity and customer service; provides complex and responsible support to the Director of Public Works in areas of expertise; and performs related duties, as assigned.
Essential and Marginal Duties
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from assigned supervisory or management staff. Exercises general direction and supervision over assigned staff through subordinate levels of supervision.
This is a management classification responsible for planning, organizing, reviewing, and evaluating staff, operations, programs, projects, and activities of the assigned Public Works service area. Responsibilities include developing and implementing policies and procedures for assigned programs, budget administration and reporting, and program evaluation. Incumbents serve as a professional-level resource for organizational, managerial, and operational analyses and studies. Performance of the work requires the use of considerable independence, initiative, and discretion within established guidelines. This class is distinguished from the Director of Public Works in that the latter oversees all or a majority of public works operations and maintenance programs and projects of the Public Works Department.
Positions are assigned to one of the following service areas in the Public Works Department:
Internal Services: Building maintenance, fleet management, and custodial services.
Streets, Traffic Maintenance, and Urban Forestry: Maintenance of City roadways, sidewalks, traffic signs and striping, trees, and right-of-ways.
Parks, Sports Fields and Landscapes: Maintenance, repair, and construction of City parks, sports fields, landscaping, and associated facilities.
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
- Plans, manages, and oversees the daily functions, operations, and activities of the assigned division within the Public Works Department.
- Participates in the development and implementation of goals, objectives, policies, and priorities for the division; recommends within division policy, appropriate service and staffing levels; recommends and administers policies and procedures.
- Ensures operational and programmatic compliance with applicable laws, including CalOSHA related to the assigned service area.
- Participates in the development, administration, and oversight of operating and capital improvement program (CIP) budgets for the division; determines funding needed for staffing, equipment, materials and supplies; ensures compliance with budgeted funding.
- Develops and standardizes procedures and methods to improve and continuously monitor the efficiency and effectiveness of assigned programs, service delivery methods, and procedures; assesses and monitors workload, administrative, and support systems, and internal reporting relationships; identifies opportunities and makes recommendations for improvement.
- Participates in the selection of, trains, motivates, and evaluates assigned personnel; works with employees to correct deficiencies; recommends and implements discipline and termination procedures.
- Develops and manages requests for proposals for professional and/or contracted services; prepares scope of work and any technical specifications; evaluates proposals and recommends award; negotiates contracts; administers contracts to ensure compliance with City specifications and service quality.
- Participates in developing and planning and manages preventative and long-term maintenance and safety programs.
- Participates in planning, prioritizing, scheduling, and constructing capital improvement and maintenance projects; reviews plans and specifications and recommends changes as appropriate to meet operational needs; oversees the work of contractors to ensure compliance with City standards.
- Prepares and presents staff reports and other necessary correspondence related to assigned activities and services; presents reports to various commissions, committees, boards, and City Council.
- Conducts a variety of organizational and operational studies and investigations; recommends modifications to assigned programs, policies, and procedures, as appropriate.
- Serves as a liaison for assigned functions with other City departments and outside agencies.
- Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of public works maintenance and operations; researches emerging products and enhancements and their applicability to City needs.
- Monitors changes in regulations and technology that may affect operations; implements policy and procedural changes after approval.
- Receives, investigates, and responds to difficult and sensitive problems and complaints in a professional manner; identifies and reports findings and takes necessary corrective action.
- Performs other duties as assigned.
- Administrative principles and practices, including goal setting, program development, implementation, and evaluation, project management, budget development and administration, and contract administration and management.
- Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures.
- Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
- Applicable federal, state, and local laws, rules, regulations, ordinances, and organizational policies and procedures relevant to assigned area of responsibility.
- Principles, practices, methods, equipment, and techniques of the construction, maintenance, and repair of public works systems and facilities.
- Practices of researching public works maintenance and operations issues, evaluating alternatives, making sound recommendations, and preparing technical reports.
- Techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
- Recent and on-going developments, current literature, and sources of information related to the operations of the assigned division.
- Methods and techniques of preparing technical and administrative reports, and general business correspondence.
- Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
- The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
- Modern equipment and communication tools used for business functions and program, project, and task coordination.
- Computers and software programs (e.g., Microsoft software packages) to conduct, compile, and/or generate documentation.
- Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner.
- Provide administrative and professional leadership and direction for the division and the City.
- Prepare and administer large and complex budgets; allocate limited resources in a cost-effective manner.
- Analyze and interpret plans and specifications in accordance with design requirements and applicable standards and regulations.
- Independently conduct studies and research projects, evaluate alternatives, make sound recommendations, and prepare effective staff and technical reports; present technical information and data in an effective manner.
- Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
- Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
- Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
- Effectively represent the department and the City in meetings with governmental agencies; community groups; various business, professional, and regulatory organizations; and in meetings with individuals.
- Learn and understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities.
- Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
- Effectively use computer systems, software applications, and modern business equipment to perform a variety of work tasks.
- Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
- Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
- Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Equivalent to an associate degree in public administration, or a field closely related to the relevant assigned service area and three (3) years of increasingly responsible supervisory experience in the relevant service area or a closely related field or two (2) years of experience at a level equivalent to the City’s Public Works Supervisor, in the relevant service area.
Licenses and Certifications:
- Possession of, or the ability to obtain, a valid Class C California driver’s license upon appointment.
- May be required to possess or obtain a valid California Pesticide Applicator Certificate for certain positions.
- May be required to complete National Incident Management System (NIMS) Training.